Owners Club Events

Privacy Policy - Owners Club Events

Last updated: March 2026

Owners Club Events ("we", "our", or "the service") respects your privacy and is committed to processing personal data in accordance with the EU General Data Protection Regulation (GDPR).

This Privacy Policy explains what data we collect, how it is used, and your rights.

1. Purpose of Processing Personal Data

We process personal data for the following purposes:

  • To provide and operate the Owners Club Events platform.
  • To manage user accounts, memberships, and event registrations.
  • To enable communication between users, clubs, and administrators.
  • To deliver services, including event participation and related features.
  • To send service-related notifications and updates.
  • To conduct marketing and communication where permitted by law or consent.
  • To improve our services, user experience, and platform functionality.
  • To ensure security, prevent fraud, and maintain system integrity.
  • To comply with legal obligations (e.g., accounting, taxation).

2. Data We Collect

We may collect and process the following categories of personal data:

  • Account & Authentication Data: Email address and authentication identifiers (via Supabase Auth).
  • Profile Data (optional): Name, profile photo, bio, vehicle or garage information (including vehicle registration number if you provide it), social links, copilot or passenger details, and other information you choose to provide.
  • Contact Data for Club Management (optional): Address fields (line 1 and line 2), city or locality, state or region or province, postal code, country, and contact phone number provided in your profile for organizer and club-management operations.
  • Community & Membership Data: Clubs and communities you join, membership status and roles, and visibility settings you define.
  • Event Data: Event registrations and attendance, including event-specific details (e.g., dietary preferences, passenger info).
  • Payment & Billing Data: Payment status, transaction metadata, and refund history. We do not store full payment card details. Payments are processed securely by Stripe.
  • Technical & Security Data: IP address, device and browser metadata, and security logs.
  • Tracking & Usage Data: Service usage analytics, interaction data, and email engagement (if applicable).
  • Cookies: We use cookies and similar technologies to operate the service and analyze usage. See Section 15 (Cookie Policy) below for details.

3. Data Sources

We collect personal data:

  • Directly from you (e.g., account creation, event registration, forms).
  • Automatically through use of the platform (logs, analytics, cookies).
  • From community administrators managing events or memberships.

4. Legal Basis for Processing

We process personal data based on:

  • Contract: to provide the services you request.
  • Consent: for optional data and marketing communications.
  • Legitimate Interest: service improvement, security, and fraud prevention.
  • Legal Obligation: compliance with applicable laws.

5. Payments

All payments are processed by Stripe, which acts as an independent data controller for payment data.

We do not store credit card numbers or sensitive payment details.

6. Data Sharing

We do not sell personal data.

We share data only when necessary with:

  • Club administrators of communities you join.
  • Stripe as an independent data controller for payment processing.
  • Supabase and Vercel as data processors for authentication, hosting, storage, and service delivery.

Contact data marked for club management is intended for management use only and is not exposed to other members or outsiders.

Data may also be shared with authorized service providers and data processors strictly for operating the platform.

7. International Data Transfers

Your data is primarily processed within the EU/EEA.

Some providers (such as Stripe) may process data outside the EU/EEA under appropriate safeguards, such as Standard Contractual Clauses.

8. Data Retention

We retain personal data only as long as necessary:

  • Account data: while your account is active.
  • Event and membership data: as required for service operation.
  • Financial records: as required by law (typically 6-10 years).
  • Optional profile data: until you edit or delete it.

9. Data Security

We use appropriate technical and organizational measures, including:

  • Encryption.
  • Role-based access control.
  • Secure infrastructure (via Supabase).
  • Access restrictions to authorized personnel only.

10. Your Rights

Under GDPR, you have the right to:

  • Access your personal data.
  • Correct inaccurate data.
  • Delete your data ("right to be forgotten").
  • Restrict or object to processing.
  • Receive your data in a portable format.
  • Withdraw consent at any time.

We provide GDPR-compliant data deletion mechanisms within the service.

You also have the right to lodge a complaint with your local data protection authority.

Requests can be made at: support@ownersclubevents.com

11. Marketing and Opt-Out

You have the right to object to:

  • Direct marketing.
  • Marketing analytics.
  • Surveys or research communications.

You can opt out at any time via account settings or by contacting us.

12. Age Restrictions

Our services are not intended for individuals under 16 years of age.

We do not knowingly collect personal data from minors without appropriate consent.

13. Data Protection Contact

For any privacy-related questions or requests:

Owners Club Events

Email: support@ownersclubevents.com

14. Changes to This Policy

We may update this Privacy Policy from time to time.

Material changes will be communicated via the platform or email where appropriate.

15. Cookie Policy

We use cookies and similar technologies to ensure the proper functioning of the service, maintain secure user sessions, and analyze usage.

Cookies we use include:

  • Authentication cookies to keep you signed in.
  • Security cookies to protect against unauthorized access.
  • Functional cookies to support login flows (including SSO).

We do not use cookies for third-party advertising.

You can manage cookies through your browser settings. Disabling essential cookies may prevent the service from functioning properly.

For questions, contact support@ownersclubevents.com.